Public Meeting Notice: Board of Trustees Meeting 11/4/2018 at 4 p.m.

Public Meeting Notice

Isabelle Hunt Memorial Public Library

Pine, Arizona 85544

Board of Trustees Meeting

Wednesday ~ November 14, 2018

Inside the Library – 4 pm


Board may vote to convene into Executive Session pursuant to A.R.S. § 38.431.03 (7) to review and discuss certain matters which are marked by an asterisk (*). Additionally, the Board may vote to go into Executive Session on any matter discussed on the agenda.  Should a quorum of the Board not occur for a regularly scheduled meeting, the meeting will become a work session.  During any work session, the Board will not attain a motion to approve any agenda item.


When appropriate:

Board member                                  will be attending the meeting via telephone.  The public will be able to hear all telephonic communications on the speakerphone.


  1. Pledge of Allegiance
  2. Roll Call of Officers
  3. Call to the Public – This is the time for the public to comment. Members of the Board may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01(H) action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date.”


  1. Approval of Minutes – August 15, 2018


  1. Treasurer’s Report
    1. Discussion/Action/Approval of Treasurer’s Report: August, September, October and November 2018
    2. Discussion – Statement dated October 26, 2018, of Library’s Edward Jones Account


  1. Director’s Report
  1. Discussion – Statistics August, September, and October 2018
  2. Discussion – Personnel Leave Balance & Scheduled Leave of Staff
  3. Discussion – Library Activities Calendar of Events December 2018
  4. Discussion – Pine Library Friends Happenings
  5. Discussion – Update of Library Material Fundraiser
  6. Discussion – CERCA Update
  7. Discussion – Propane Yearly Contract 8/22/18 to 8/21/2019
  8. Discussion – Updated Annual AZ Corporation Commission Report October 2018


  1. Old Business
    1. Discussion /Update – “Wine Around the Library” Final Report 2018
  1. New Business
    1. Discussion/Action/Approval –Update By-Laws – Library Governing Board – To Reduce the Number of Board Members
    2. Discussion – CERCA By-Laws Change

Next Regular Meeting – Scheduled for January 16, 2019, special accommodations are needed, please contact Becky Waer at (928) 476-3678 by the Saturday before each meeting.