Policies

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Policies are subject to change. The most current board approved policies are on file in the library office.

By-laws and Governing Board

By-Laws

1. Name:
This organization shall be called “The Board of Trustees of the Isabelle Hunt Memorial Library, Inc.”

2. Object:
The Board of Trustees is an administrative board responsible for the total effectiveness of library services to the public.

3. Members of the Board of Trustees:
Three members of the Board of Trustees shall be elected each year for a term of three (3) years. A person may serve on the Board of Trustees for an unlimited number of terms. Any community resident of legal age may have their name placed in nomination to fill a vacancy on the Board by submitting a written request to the Board. A notice of requests for nominations to serve on the Board shall be posted in the library and at the Post Office in September. The nomination shall close on October 15. All patrons of legal age that have a current library card issued by the Isabelle Hunt Memorial Public Library shall be eligible to vote during the month of November should a vote be required. The winners of the election shall be announced on the business day closest to December 5 and shall take office at the first board meeting of the new calendar year.

Board Members elected to serve on the Board should be people who truly believe in public libraries, are interested in the community, willing to work with others and to assume duties as necessary to see that library policies are carried out.

The Board shall consist of not less than nine (9) members elected to serve a term of three (3) years.

When a Board Member dies or resigns during the course of his/her term, the remaining Board Members or Librarian shall post the opening for 30 days and then the Board may select from the applicants to fill the remainder of the term of that Member.

4. Officers:
The officers shall be a President, Vice President, Secretary and Treasurer, elected from among the trustees during the first meeting of the calendar year.

Officers shall serve for a term of one year and may be re-elected.

The President shall preside at all meetings of the Board, authorize calls for special meetings, appoint all committees, act as supervisor to the Library Manager and generally perform all duties associated with the office.

The Vice-President, in the event of the absence or disability of the President or of a vacancy in that office, shall assume and perform the duties and functions of the President.

The Secretary shall keep a true account of all the meetings of the Board.

The Treasurer will make sure accurate records of all income and expenses are maintained and see that the necessary tax and corporate reports are completed.

5. Meetings:
The regular board meeting shall be held monthly on the third Wednesday of the month at 4:00 p.m., unless otherwise notified. A minimum of six (6) board meetings are to be held annually. An agenda for all meetings shall be posted by the Secretary or Library Manager, twenty-four (24) hours before said meetings in at least two public places.

The Board shall elect officers during the first meeting of the New Year. The annual budget shall be presented in June and adopted by the Board at the July board meeting. If the County has not determined the grant amount to be paid to the library, the Board may adopt a tentative budget pending the determination of the County Grant.

Special meetings may be called by the President or at the request of a quorum of board members, for the transaction of business as stated in the call for the meeting.

A quorum for the transaction of business at any meeting shall consist of more than 50% of the board members, present in person.

6. Librarian:
The Board shall hire a qualified librarian who shall be considered an ex-officio member of the Board and shall have sole charge of the administration of the library under the direction and review of the Board. The librarian shall be held responsible for the care of the building and equipment, for the efficiency of library services to the public and for the operation of the library under the financial conditions set forth in the annual budget. The librarian shall attend all board meetings except those at which salary or performances are to be discussed or decided.

7. Committees:
The President shall appoint committees of one or more members for such specific purposes as may be required from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed, after a final report is made to the Board.

All committees shall make a progress report at the Board at each of its meetings.

No committee will have other than advisory powers unless, but suitable action of the Board, it is granted specific power to act.

8. General:
An affirmative vote of the majority of the board members present at the time shall be necessary to approve action before the Board. The President may vote upon and may move or second a proposal before the Board.

The By-Laws may be amended at any regular meetings of the Board with a seven (7) out of nine (9) member vote, providing the amendment was presented at a previous meeting.

Any members not present at three consecutive meetings shall be replaced unless acceptable excuses for these absences are received in advance.

The Treasurer’s records shall be reviewed by a qualified independent person whenever a new Treasurer is elected or every two years whichever occurs first.

Voted on: September 18, 1989
Amended: June 22, 1992, May 20, 1997, December 1998, October 19, 1999,
August 20, 2002, February 16, 2006, June 15, 2006, May 15, 2008,
March 18, 2009, February 17, 2010, September 18, 2013

Library Borrower's Policy

Library Borrower’s Policy

OBTAINING A LIBRARY CARD:
Joining the Isabelle Hunt Memorial Public Library is free and open to residents of Gila County. Adults need to show a valid Arizona driver’s license or Arizona picture identification card, showing current address. Proof of physical address in Gila County is also required. A current voter registration card, utility bill, lease or property tax statement may be used to verify physical address. Check out limit of two (2) items applies until verification of mailing and physical address.

Resident:
1. Lives in Gila County
2. Lives outside of Gila County, but pays property taxes in Gila County

Non-Resident:
An out-of-county resident may apply for an Isabelle Hunt Memorial Library card when a valid driver’s license or state identification card with current address is provided. A refundable cash deposit of $35.00 is required at time of registration. When the library card is surrendered to the library and there are no fines or fees, the deposit will be returned within a year of the expiration date, otherwise monies will be forfeited. Refunding of deposit will be by library check. This card is to be used only at the Isabelle Hunt Memorial Public Library with a check out limit of six (6) items.

Minor:
At least one (1) parent or legal guardian must obtain a Gila County Library card prior to their minor child receiving a library card. Parent or legal guardian must accompany their minor child and sign the registration form. Parent’s privileges will be suspended if a dependent child has outstanding fines or overdue books. Privileges will be reinstated once replacement or reimbursement is made. Parent or legal guardian assumes all financial responsibility of their child’s card as if it were their own card. The responsibility for materials read or viewed by children under the age of 18 is the sole responsibility of their parent or legal guardian.

LIBRARY CARD INFORMATION:
Library card loaned to other individuals are the responsibility of the registered patron. Individuals using another patron’s card must present card for check out.

Patrons may not check out books or materials until all overdues are returned and fines or money owing (such as charges for lost books) are paid in full. Patrons may not use another patron or family member’s card to check out books or materials when their own card has charges or overdues against it.

All new library cards will be mailed to the current mailing address listed on registration. Until mailing address is verified, there is a check out limit of two (2) items.

For security purposes, all personal information from the registration form will be shredded once patron has been added to the library database. Only patron’s signature will remain on file in the library.

Lost or stolen cards need to be reported immediately to the library staff.

HOURS OF OPERATION:

Please refer to Library Hours as shown on the HOME PAGE of this website.

CIRCULATION:
Library materials may be checked out for a three (3) week period. New books and DVDs cannot be renewed. There is a limit of 6 (six) DVDs per household. All other material may be renewed in person, by phone or online, unless a reserve has been placed on the material. Reference material may not be checked out.

OVERDUES/FINES:
DVDs will be assessed a fine of $1.00 per day, with a maximum of $10.00 per item. No fines are assessed on other type of materials.

An item three (3) weeks overdue is considered lost. The cost of the item, accrued fines and a processing fee of $5.00 will be added to the patron’s account when this occurs. A written notice will be mailed at this time, listing all fines and fees due. If the item is returned, only the processing fee and accrued fines will be charged but items over 180 days late will be considered permanently lost. Replacement of item will be charged to patron’s account. If the item is not returned, library privileges will be revoked until all fines, cost of item replacement and charges are paid.

It is a criminal offense to willfully keep library materials after written notice has been issued. The Gila County Sheriff’s office may be notified after items are considered lost.

Receiving E-mail Notification: Patrons will receive e-mail notification for almost overdue items, overdue items, hold arrival notification and library bills. Because notices are no longer sent via traditional mail services, except for items considered lost, patrons should verify that their correct e-mail address is listed in their library record. Library staff will assist in updating e-mail addresses at the circulation desk or your can use the on-line library system.

Should a patron not have an e-mail address: It is understood you will not be notified by mail when an item becomes overdue.

SUSPENSION OF BORROWING PRIVILEGES:
Patrons may lose library privileges if library property is damaged or lost.

Patrons who are chronically late returning library materials will be limited to one (1) item until such time as the library manager or assistant manager reinstates full borrowing privileges.

LOST/DAMAGED and CLAIMS RETURNED:

1.) Lost/Damaged Materials

Patrons will be charged replacement cost, if known, or estimated replacement cost, if unknown, for lost item. If item is found prior to reordering, then refund will be given.

A refund check will be mailed to the library card holder (no cash refunds).

Material not repairable and/or not in usable condition are charged as damaged. Patron will be charged for replacement cost.

2.) Claims Returned

If a borrower reports that she/he has already returned an item after receiving the first overdue notice several steps will be taken:
• The library staff and borrower will search the shelves for the item.
• The borrower will be asked to carefully check that the item is not in her/his possession.
• If the item is not found the library staff may list the book as “claims returned” and the borrower will not be charged for the book.

Board approved: December 6, 2007
Updated: June 23, 2009, October 21, 2009, April 20, 2010,
August 17, 2011, June 13, 2012, September 18, 2013

Materials Selection / Collection Development Policy

MATERIALS SELECTION / Collection Development Policy

A. Objectives

The purpose of the Isabelle Hunt Memorial Public Library is to provide all individuals in the community with carefully selected books and other materials to aid the individual in the pursuit of education, information, research, pleasure and the creative use of leisure time.

Because of the volume of publishing, as well as the limitations of budget and space, the library must have a selection policy with which to meet community interest and needs.

The materials selection/collections development policy is used by the library staff in the selection of materials and also serves to acquaint the general public with the principles of selection.

Responsibility for the reading and viewing of materials by children rests with their parents or legal guardians. Selection of library materials will not be inhibited by the possibility that materials may come into the possession of children.

The Library Bill of Rights and The Freedom to Read Statement have been endorsed by the Isabelle Hunt Memorial Public Library Board of Trustees and are integral parts of the policy.

Because these are changing times, this policy will be reviewed and/or revised as the need arises.

B. Responsibility for Selection

The ultimate responsibility for selection of library materials rests with the library manager who operates within the framework of the policies determined by the Isabelle Hunt Memorial Public Library Board of Trustees. This responsibility may be shared with other members of the library staff. However, because the manager must be available to answer to the library board and the general public for actual selection made, the manager has the authority to reject or select any item contrary to the recommendations of the staff.

C. Criteria for Selection

The evaluation of material selection is based on the knowledge and experience of those selecting materials, their knowledge of the community, the existing collection and the library budget. Material is judged on the basis of the work as a whole, not by a part taken out of context. A work will not be excluded from the library’s collection because it presents an aspect of life honestly or because of frankness and expression.

Each acquisition, whether purchased or donated, is considered in the light of the prioritization set by the overall program of service of the library. It is neither practical nor possible to select for all possible patron needs.

1. The main points considered in the selection of materials are:
a. existing library holdings
b. suitability of material to the community
c. individual merit of each item
d. budget
e. popular appeal/demand
2. Reviews are the major source of information about new materials.

3. The lack of a review or an unfavorable review shall not be the sole reason for rejecting a title which is in demand. Consideration is, therefore, given to requests of library patrons and books discussed on public media.

D. Inter-Library Loan

Because of limited budget and space, the library cannot provide all materials that are requested. Therefore, interlibrary loan is used to obtain from other libraries those materials that are beyond the scope of this library’s collection. Each patron may request no more than three (3) items at a time. Each item may be checked out for three (3) weeks with no renewals, unless a specific due date has been specified by the loaning library.

E. Gifts and Donations

The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if needed. If they are not needed because of duplication, condition or dated information, the manager can dispose of them as he/she sees fit. The same criteria of selection which are applied to purchase materials are applied to gifts. Memorial gifts of books or money are also accepted with suitable bookplates placed in the book. Book selection will be made by the manager should no specific book be requested at time of gift. We encourage and appreciate gifts and donations. Undesignated gifts of money, real property or stock will be accepted, with the understanding that disposition of these gifts will be determined by the Library Board of Trustees in conjunction with the donor.

F. Weeding

An up-to-date, attractive and useful collection is maintained through a continual discarding and replacing process. Replacement of worn volumes is dependent upon current demand, usefulness, more recent acquisitions and availability of newer editions. Weeding is the responsibility of the library manager.

G. Challenged Materials

Although materials are carefully selected, there can arise differences of opinion regarding suitable materials. Patrons requesting that material be withdrawn from or restricted with the collection may complete a “Request for Reconsideration of Materials” form which is available in the library. The inquiry will be placed on the agenda of the next regular meeting of the Isabelle Hunt Memorial Public Library Board of Trustees.

The Library recognizes that many library materials are controversial and that any given item may offend some patrons. Selection will not be made on the basis of any anticipated approval or disapproval, but solely on the merits of the work in relation to the building of the collections and to servicing interests of the patron.

Library materials will not be marked or identified to show approval or disapproval of their contents. No library material will be sequestered except to protect it from injury or theft.

Appendices:

1. The Library Bill Rights
2. Interpretation of the Library Bill of Rights: Free Access to Libraries for Minors and the Universal Right to Free Expression
3. Freedom to Read Statement
4. Reconsideration of Material Procedures

Board approved: September 20, 2005 ~ Revised: May 15, 2008

Meeting Room Policy and Application

DOWNLOAD Policy and Application

Meeting Room Use Policy & Application
Isabelle Hunt Memorial Public Library
P.O. Box 229 ● Pine, Arizona 85544 Phone: (928) 476-3678 ● Fax: (928) 476-2914
http://pinelibrary.inpayson.com

Purpose:
The primary purpose of the library meeting room is to provide a facility for use by the library for library related activities, and secondary, by the general public of the Pine/Strawberry area for educational, cultural, social or civic groups.

Rules:
1. Deposit. A $50.00 cleaning deposit is required. It must be made at least one week before the meeting date. If the room is available and a reservation is made less then a week prior to the meeting date, the deposit must be made when the room is reserved. Failure to leave the room clean after an event will result in forfeiture of both the $50.00 deposit and the right to rent the facility at any future time.

2. Liability Insurance. The Isabelle Hunt Memorial Library has liability insurance to cover functions sponsored by the library. All other users must furnish the Isabelle Hunt Memorial Library with proof that they have a minimum of $1 million of liability insurance. Proof of insurance naming the Isabelle Hunt Memorial Public Library as an additional insured party must be given to the library prior to use of the meeting room.

The library does not assume liability for injury or damage to personal property, which occurs as a result of the actions of the group, organization or participants in meetings scheduled in the meeting room.

3. Availability. Library programs or functions take priority over any group requesting the use of the room. The Library Manager will authorize the use of the meeting room.

4. Fee. A fee of $20.00 for a half day or $30.00 for a full day use will be charged for any organization or group not sponsored by the Isabelle Hunt Memorial Library. Payment of fee must be made prior to use.

If an organization signs a 12-month agreement, a fee of $20.00 per meeting will be charged.

5. Reservations. Users wishing to use the meeting room must complete a Meeting Room Application form. Reservations must be made by an adult member of the group. Youth groups may use the room if a responsible adult is present at all times. The person filling out the application shall be the contact person, unless specified otherwise. Requests should be made as far in advance as possible. The library should be notified if a meeting is cancelled.

The library reserves the right to move your scheduled date/time in the event of a library emergency or a special event.

6. Seating Capacity. Attendance must not exceed the posted capacity of 100.

M eeting R oom Use P olicy

1. Restrooms. There are no onsite restrooms in building. Access to restrooms in Cultural Hall building will be provided

2. Keys. The key to the meeting room will be available from the library manager during regular business hours of the Isabelle Hunt Memorial Library. It is the group or organization’s responsibility to return the key immediately after the meeting. Should the library be closed, it is permissible to place the key in an envelope and drop it in the book drop. There will be a charge of $50.00 should the key be lost.

3. Refreshments. Refreshments may be served. Any group or organization will need to furnish their own equipment, food and supplies. Clean up and trash removal is required after the meeting

4. Setup and Cleanup. Library personnel are unavailable to set up, operate any equipment or clean the meeting room. The user is responsible for leaving the room in the original condition it was found. Heat/cooler and lights should be turned off and all doors locked.

The library will provide the use of a vacuum and disinfectant to clean up the room prior to leaving.

5. Publicity. The use of the meeting room by any non-library organization shall not be publicized in such a way as to imply library sponsorship, unless the library is co-sponsoring the event.

6. Responsibility. The use of the meeting room is a privilege and not a right and is subject to the library’s sole and exclusive discretion. If a group fails to abide by the Isabelle Hunt Memorial Public Library Meeting Room Use Policy future use may be refused. The library reserves the right to deny the use of the meeting room to any group or organization.

7. Utility Charge – During colder months the gas will be turned on to heat the building.
Each organization agrees to pay for gas used. The gas meter will be read prior to and at the conclusion of using the room. Each organization will be charged for the amount used
at the rate the library is charged. A bill will be mailed to the organization shortly after the
use of the room. If your organization is a regular user, a bill will be mailed out monthly.

Restrictions:

1. No organization other than the Friends of Pine Library may use the name, address, or telephone number of the Isabelle Hunt Memorial Library as its address.

2. Groups and organizations must comply with the Americans with Disabilities Act.

3. NO ALCOHOLIC BEVERAGES are allowed in the building or on CERCA property.

4. NO SMOKING is allowed in any building on the CERCA property.

Board Approved September 20, 2005, Revised May 15, 2008

Non-Discrimination / Equal Opportunity Policy

DOWNLOAD: Policy and Complaint Form

Nondiscrimination/Equal Opportunity Policy

The Board of Trustees of the Isabelle Hunt Memorial Public Library is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin and disability. This policy will prevail in all matters concerning staff members, the public and individuals with whom the library does business.

Compliance Officer

The Library Manager shall be the compliance officer. Any person who feels unlawfully discriminated against or to have been the victim of unlawful discrimination by an agent or employee of the library or who knows of such discrimination against another person should file a complaint with the Library Manager. If the Library Manager is the one alleged to have unlawfully discriminated, the complaint shall be filed with the President of the Board of Trustees.

Compliance Procedure

The library is committed to investigating each complaint and to taking appropriate action on all confirmed violations of policy. The Library Manager shall investigate and document complaints filed pursuant to this policy as soon as reasonable. In investigating the complaint, the Library Manager will maintain confidentiality to the extent reasonably possible. The Library Manager shall also investigate incidents of policy violation that are raised by the Board of Trustees, even though no complaint has been made.

If after the initial investigation the Library Manager has reason to believe that a violation of policy has occurred, the Library Manager shall bring the matter before the Board of Trustees.

If the Library Manager’s investigation reveals no reasonable cause to believe policy has been violated, the Library Manager shall so inform the complaining party in writing. A copy will also be forwarded to the Board of Trustees.

Board Approved October 18, 2007
Board Reviewed March 12, 2014
Board Approved October 18, 2007
Board Reviewed March 12, 2014

Patron Use Behavior Policy

Patron / User Behavior Policy

Isabelle Hunt Memorial Public Library has established this Behavior/User Behavior Policy to ensure that our library facility is safe, welcoming and provide equitable access to materials and services for all library users.  Appropriate library conduct includes activities such as reading, studying, participating in a library sponsored activity, properly using library materials or computers and other similar conduct normally associated with a public library.

Overview and Definitions:

No individual may engage in inappropriate conduct on the premises of Isabelle Hunt Memorial Public Library, or when using library facilities, or when participating in library programs.  Patrons shall be engaged in normal activities associated with the use of a public library while in the building.  Patrons not engaged in reading, studying, participating in a library sponsored activity, or using library materials or computers may be asked to leave the building.  Inappropriate conduct includes any individual or group activity which is unreasonable disturbing to other individuals lawfully using the library facility, materials and/or premises or is otherwise inconsistent with activities such as reading, studying, properly using library materials and other similar conduct normally associated with a public library.

Inappropriate Behavior shall include, without limitation by enumeration, the following conduct or behaviors:

  1. Committing or attempting to commit any activity that would constitute a crime or a violation of State or County ordinances.
  2. Possessing, selling, distributing, displaying or using any dangerous weapon upon library premises or using or threatening the use of any object in such a manner that it may be considered a weapon.
  3. Engaging in any physically intimidating or assaultive behavior. Making any threats of violence or unlawful activities.  The Library has a policy of zero tolerance for threats and acts of violence.  Any person engaging in such behaviors will be immediately ejected from the Library.
  4. Possessing, selling, distributing, consuming or being under the influence of any alcoholic beverage or controlled substance.
  5. Trespassing by entering or remaining on library premises after having been notified by an authorized individual not to do so.
  6. Refusing to follow the reasonable directions of the library staff.
  7. Engaging in any behavior that a reasonable person would find to be disruptive, harassing, or threatening in nature to library users or staff including stalking, prolonged staring at or following another with the intent to annoy or intentionally behave in a manner that could reasonably be expected to annoy or disturb other patrons.
  8. Leaving children under the age of 6 unattended on Library premises.
  9. Engaging in any sexual contact, activities or conduct.
  10. Selling, soliciting, surveying, distributing written materials, panhandling or canvassing for any political, charitable or religious purposes inside the library buildings, doorway or library grounds without prior authorization of the Library Director or designee.
  11. Engaging in excessive or disruptive conversations, talking loudly, using personal electronic equipment at such a volume or making ongoing noise that is unreasonable or disturbing to other library users.
  12. Not wearing shoes or shirt within the library.
  13. Individuals may be required to leave the Library if their personal hygiene interferes with the ability of other patrons or staff to use and/or enjoy the facility.
  14. Moving furniture without the express consent of the library staff or use of furniture in any manner that may damage the furniture, to include placing feet on the furniture
  15. Using library materials, furniture, equipment or facilities in any manner inconsistent with the customary use thereof or the theft or intentional damaging of library materials, furniture, and equipment of facilities.
  16. Blocking of aisles with personal items or leaving such items unattended on library premises at any time. Items may be removed from the library premises if they reasonably appear to be abandoned or have been left unattended for 30 minutes or more.
  17. Interfering with the safe and free passage of library staff or patrons on the premises, including but not limited to the placement of objects in hallways, aisles, flooring or elsewhere in a manner that impedes the free passage of such persons about the library. Entering non-public areas of the library without permission.
  18. Improperly using the library restroom or facility for purposes such as bathing, shaving or changing clothes.
  19. Sleeping in the Library or on Library grounds.
  20. Taking library materials in restrooms.
  21. Engaging in any other activities that are inconsistent with those activities normally associated with the use of public library facility that includes reading, studying, participating in library sponsored or sanctioned activities and using library materials.
  22. Violating the library’s rules for acceptable use of the internet and library public computers. A user accepts these rules before accessing the Internet through a library computer. Copies of these rules will be made available by staff upon request.
  23. Taking of still photography or videotaping is prohibited unless prior authorization has been given by the Library Director.

Behavior and Supervision of Children’s Areas of the Library.

Isabelle Hunt Memorial Library welcomes children. Parents/caregivers are responsible for their child’s safety and behavior while in the Library whether the parent/caregiver is present or not.  Library employees cannot function as caregivers or babysitters.  The Library is not equipped-and it is not the Library’s role – to provide long-or short-term childcare.  The Library assumes neither responsibility not liability for the actions, care, supervision or safety of children.  For the safety and comfort of children, a responsible adult or an older responsible individual must accompany children under age 6 when they are using the Library.  This responsible individual must supervise, guide and control the behavior of their charge or charges at all times.

When a child is unattended or under-attended/ignored and

  1. the behavior of the child is disruptive or inappropriate (or)
  2. the child appears to be a danger to herself or himself or others (or)
  3. the child appears to threatened by others (or)
  4. the child appears to be ill or upset (or)
  5. the child has not been met by a parent or caregiver at closing.

Library staff will attempt to contact the parent or guardian of the child. In the event that the parent or guardian cannot be located, staff will contact the Gila County Sherriff’s office.  In the event of an emergency, staff will call 911.

Library Response to Violations of Behavior/User Policy.

Any person who violates the behavior/user policy will be handled in a professional and courteous manner by staff, but the degree of the violation will determine the response.

Staff is instructed to call 9-1-1 immediately in response to any behavior that is deemed dangerous.  Staff will call law enforcement for any behavior that is in violation of federal, state or county ordinances.  Also, if a person or group of persons is asked to leave the library and they refuse to leave and/or become difficult with the staff member.

For most other inappropriate behavior, one warning will be given.  Continued violations will result in patron being asked to leave the library for the day.  A serious violation or repeated violations, or a violation where law enforcement is called, may result in longer exclusions from the library up to permanent suspension from the library.

An individual who is suspended from the library may be criminally charged with trespassing if they return to library property during the term of the suspension.  Any individual who is suspended and whose library privileges have been revoked may request to have the decision reviewed by the Board of Trustees of the Library.  The request must be made in writing and submitted to the President of the Board of Trustees of the Isabelle Hunt Memorial Public Library, PO Box 229, Pine, AZ  85544, within 10 days of the alleged offense.

The Board of Trustees, or a designee, will review and respond to the appeal in writing within 10 business days of the date the appeal was received.  The suspension remains in effect until the Library Board has reviewed the appeal and issued a decision.

The decision of the Board of Trustees is final.

Board Approved August 16, 2007

Revised: March 22, 2017

Board approved: August 16, 2007

Public Computer / Internet Acceptable Use Policy

Public Computer / Internet Acceptable Use Policy

In accordance with the mission of the Isabelle Hunt Memorial Public Library (“Library”), free public access to the Internet via public access computers and wireless service is provided. Access to the Internet is provided as an integral part of the Library’s research, education, and information services, and the Library upholds and affirms the right of all to have access to constitutionally protected materials. The Library has no control over information accessed through the Internet, some of which may be inaccurate, incomplete, dated or offensive to some individuals. All patrons are expected to use the Internet in a manner consistent with these purposes and with respect and consideration of other library users.

The Library Public Computer/Internet Acceptable Use Policy relating to preventing minors from gaining access to visual depictions that are child pornography, harmful to minors, or obscene: The Library is fully aware of and concerned for a safe educational Internet experience for children despite the unregulated nature of the Internet. ARS §34-501 and ARS §34-502 (Computer Access Harmful to Minors) required public libraries to adopt policies to prevent minors from gaining access to Internet sites containing content harmful to minors. The Library provides filtered access to the Internet for its patrons in order to adhere to the requirements set forth in the Arizona Revised Statues and the Federal Children’s Internet Protection Act (CIPA). Because filtering software is inherently imperfect, although the Library strives to appropriately filter Internet content, the Library cannot guarantee that all Internet content will be appropriately filtered at all times. Pursuant to ARS §34-502(c) adult library patrons may request unfiltered Internet access for research or other lawful purposes. Such request should be directed to staff and may require up to 24 hours advance notice. Disabling the Internet filter in no way exempts the requesting patron from ARS §13-3507 which criminalizes the “public display of explicit sexual material.” ARS §13-3501, ARS §13-3502, ARS §13-3506, ARS §35-501, and ARS §34-502 are available by staff.

The parent/legal guardian, not the library or its staff, are responsible for Internet information selected and/or accessed by their children. It is recommended that parents monitor their child’s Internet use in the library, whether using the library’s public computers or their own laptops. Because there is not an age requirement for using PCs in the library, and because no filtering software is 100% effective, parents/legal guardians are advised that objectionable material could still be accessible. Unaccompanied children are to use computers 1, 2 or 3 when using the public computers. A child accessing an inappropriate site will be removed from the computer and their parent/legal guardian will be notified. For information on child online safety, go to http://www.safekids.com.

Public Computer/Internet
Acceptable Use Policy
Internet and Public Use users may not:
 Use the network to make unauthorized entry into other computational, informational or communication services or resources.
 Distribute unsolicited advertising.
 Represent themselves as another person, real or imagined.
 Transmit or display threatening, obscene, harassing, libelous or slanderous materials.
 Invade the privacy of others.
 Use the Internet or Public Use computers for any illegal activity, including violation of copyright or other rights of third parties. Library users are responsible for any consequences of copyright infringement.
 Destroy or damage equipment, software, or data belonging to the Library or other users. (ARS §13-2316)
 Use of Internet for activity that violates Arizona law. This includes: engaging in activities that are harmful to minors when children are present, as defined in ARS §13-3501, 13-3506, 13-3507 and committing telecommunications fraud as defined in ARS §13-3207.
It is unacceptable to misuse library computers. User behavior which causes disruption will result in being asked to leave the library.

Privileges on the public computers may be revoked, suspended, or, in the case of criminal offense, the sheriff being contacted. Any person who has been denied Internet privileges at another Gila County Library for violation of its Internet Use Policy will be denied the privilege at Isabelle Hunt Memorial Public Library as well.

Users need to be aware that any information you enter onto the Internet may be read by other people. Complete privacy cannot be guaranteed. Users are cautioned that the computers, on which the public can access the Internet, are located in a public area which must be shared by other library users of all ages, backgrounds and sensibilities. Individuals are asked to consider this and to respect others when accessing information and images. Sending credit card numbers, account numbers, your name, address or other information may not be safe. The Library is not responsible for loss of privacy, damages or loss of information caused by use of Internet services. Accessing WEB proxy sites is not permitted. Due to limited bandwidth, access to streaming video and multi-player Role-playing Games (RPG) are prohibited.

The Internet and public computer equipment and software must be used as installed. You may not add, delete, or change anything on library public computers. Patrons may not, under any circumstances, use their own personal software on library public computers. You cannot save anything to library public computers. You may bring a USB/jump drive for the purpose of saving documents. The Isabelle Hunt Memorial Public Library is not responsible for damage to any user’s disk, USB/jump drive or private computers, or the loss of data, damage, or liability that may occur from patron downloads from the Internet on the library public computers.

All users must agree to the Public Computer/Internet Acceptable Use Policy and must SIGN IN at the front desk prior to using a library public computer. Failure to complete all information on the sign in sheet could forfeit user’s time on the library public computer. Once you have signed in, you are responsible for any sites accessed and any infractions that take place during your sign in period. Use of a library public computer will be on a first come, first serve basis. A limit of 60 minutes will be imposed on all library public computers, with a maximum of 3 hours in a single day. Users must agree to make the computer available within 5 minutes of being informed by Library staff that there is a person waiting for a library public computer

All library public computers will be shut down 15 minutes before closing.

All work not saved prior to the automatic shutdown of computers will be lost.

Users are responsible for printing costs of 20¢ per page, or as posted, for anything and everything (including mistakes) printed.

WIRELESS ACCESS
Any person connecting to wireless Internet access within Isabelle Hunt Memorial Public Library must abide by the following guidelines:
 Wireless connections are not secure. Cautious and informed wireless users should not transmit personal information (credit card numbers, passwords and any other sensitive information) while using any wireless “hot spot.” Please take appropriate precautions when using this service.
 All wireless users should have up-to-date virus protection on their laptops or other wireless devices. The library is not responsible for any information that is compromised, or for any damage caused to hardware or software due to security issues.
 Electrical outlets are available at the wireless station next to the DVD shelves. Wireless users who do not wish to sit at the wireless station must use their battery backup system on their laptop computer. Use of the library’s electrical outlets is prohibited except at the wireless station.
 Wireless users requiring sound must use headphones so as to not disturb others.
 Library printers are not available via the wireless connection.
 Staff will not troubleshoot problems related to your wireless device or assist in making changes to your device’s network settings and/or hardware configuration. The Library does not guarantee that your device will work with the wireless access.

Use of the wireless network is entirely at the risk of the user. The library disclaims any and all liability for loss of confidential information or damages resulting from that loss, or any and all damages resulting from use of the wireless network.

The Internet policy may be revised from time to time & will be strictly enforced. Policy adopted: August 16, 2007. Updated: April 20, 2010, September 18, 2013, September 16, 2015.

Public Community Bulletin Board Policy

Public Community Bulletin Board Policy

The Isabelle Hunt Memorial Library provides space on its public bulletin board for announcements and notices of local community events. This service is in keeping with the library’s overall commitment in providing access to a wide range of information sources.

The public side of the bulletin board will be reserved for non-profit and government notices pertaining to our community. The community side will be used for all other types of notices, posters and business cards.
1. All notices, posters and business cards must be approved and placed on the bulletin board by library staff. Library staff will date each item when received. Items will be removed from the bulletin board by the staff when items become dated. Business cards will be kept for ninety (90) days. They will be disposed of as deemed appropriate. When items are removed they will not be returned to the organization or individual.
2. Staff will determine the placement of materials on the bulletin board. Items will be posted on an equal basis, subject to available space, regardless of the beliefs or affiliations of the organizations or individuals represented. No items will be excluded due to viewpoint.
3. Due to limited space, all items may not be displayed. If any items cannot be displayed because of space, the items received first will be displayed. The size limited for posted items is 8 ½” by 11”.
4. Notices offering sale of personal property or services (e.g., garage sales, pets, baby-sitting, cleaning services, gardening services, etc.) will be placed on the community side of the bulletin board. Notice will be removed when item becomes dated or in ninety (90 days) whichever comes first.
5. Religious and political materials are permissible for special events within our community.
6. The bulletin board is not available for family use or for social ads.
7. Any items placed on the bulletin board may be removed without notification at the discretion of the Library Manager. Items placed on the bulletin board without permission will be discarded.
8. No fliers, posters, brochures, or publications from outside agencies will be distributed on the circulation counter.
9. Posting of a notice or event does not imply endorsement by the library staff or the Board of Trustees. Also, the library does not assume any responsibility or liability for items accepted for display on the bulletin board. The organization or individual assumes responsibility for any damage incurred.

Board Approved: August 16, 2007

Resource Access and Attainment Policy

Resource Access and Attainment Policy

The Isabelle Hunt Memorial Library (the Library) is committed to working with public to help residents find the information they need and want and to attain that material.
1. The Library will be an active member of AZNET to facilitate the sharing of resources among libraries.
2. The Library will support the statewide database project that provides a broad range of topics available to residents and to public and K-12 public and charter school libraries.
3. The Library will support and participate in pilot projects to test new technologies to meet patron’s needs, such as e-readers, and alternative means, such as purchase-on-demand.
4. The Library will work with patrons, at no charge, to locate materials.
5. The Library will provide specific information on attaining material. Patrons may be offered several options to attain materials including: database and web sources; and inter-library loan.
6. When materials can only be attained through inter-library loan, the Library will offer to secure the loan for the patron. Postage costs for books sent to any and from any library (capped at $6), and fees charged by non Arizona public, regent or community college libraries, may be passed on to the patron; no other fees or charges may be passed on to the patron.
7. The Library will provide materials to other Arizona public, regent, or community college members at no charge.

Board approved: September 22, 2010
Board Reviewed: March 12, 2014

Sexual Harassment Policy

DOWNLOAD: Sexual Harassment Policy and Complaint Form

All individuals associated with this library, including, but not necessarily limited to, the Board of Trustees, the staff, and the volunteers are expected to conduct themselves at all times so as to provide an atmosphere free from sexual harassment.

Sexual harassment includes unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature where:
• Submission to such conduct is either explicitly or implicitly made a term or condition of an individual’s employment; or
• Submission to or rejection of such conduct is used as a basis for employment decisions affecting such individual; or
• Such conduct has the purpose or effect of substantially interfering with an individual’s work performance, or creating an intimidating, hostile, or offensive employment environment.
Sexual harassment may include, but is not limited to:
• Suggestive or obscene letters, notes, invitations, derogatory comments, slurs, jokes, epithets, assault, touching, impeding or blocking movement, leering, gestures, or display of sexually suggestive objects, pictures, or cartoons.
• Continuing to express sexual interest after being informed that the interest is unwelcome. (Reciprocal attraction between peers is not considered sexual harassment.)
• Implying or withholding support for an appointment, promotion, or change of assignment; suggesting that a poor performance report will be prepared; suggesting that probation will be failed.
• Offering or granting favors or employment benefits, such as promotions, favorable performance evaluations, favorable duties or shifts, etc, in exchange for sexual favors.
Sexual Harassment Policy

Anyone who is subject to sexual harassment, or who knows of the occurrence of such conduct, should inform the Library Manager.

A substantiated charge against a staff member in the library shall subject such staff member to disciplinary action.

A substantiated charge against a volunteer in the library shall subject that volunteer from continuing to volunteer at the library.

All matters involving sexual harassment complaints will remain confidential to the extent possible.

COMPLIANCE OFFICER:

The Library Manager shall be the compliance officer. Any person who feels unlawfully discriminated against or who has been the victim of unlawful discrimination by an agent or employee of the library or who know of such discrimination against another person should file a complaint with the Library Manager. If the Library Manager is the one alleged to have unlawfully discriminated, the complaint shall be filed with the President of the Board of Trustees.

COMPLIANCE PROCEDURE:

The library is committed to investigating each complaint and to taking appropriate action on all confirmed violations of policy. The Library Manager shall investigate and document complaints filed pursuant to this policy as soon as reasonable. In investigating the complaint, the Library Manager will maintain confidentiality to the extent reasonably possible. The Library Manager shall also investigate incidents of policy violation that are raised by the Board of Trustees, even though no complaint has been made.

If after the initial investigation the Library Manager has reason to believe that a violation of policy has occurred, the Library Manager shall bring the matter before the Board of Trustees.

If the Library Manager’s investigation reveals no reasonable cause to believe policy has been violated, the Library Manager shall so inform the complaining party in writing. A copy will also be forwarded to the Board of Trustees.

Board Approved: October 18, 2007
Board Reviewed: March 12, 2014

Unattened Children Policy

Unattended Children Policy

Young children may not be left unattended anywhere in the library, including in the children’s area. A parent/legal guardian or other responsible adult must accompany all children under the age of 7 and any child who does not know their first and last names, their phone number and the first and last name of the person who brought them to the library.
1. The library staff cannot assume responsibility for the safety and well-being of any child in the absence of the parent/legal guardian or caregiver.
2. The library will provide supervision of children during library sponsored events. Small children unable to be left alone will require parent/legal guardian or caregiver to stay with them.
3. Library staff is not legally responsible for the safety and well-being of children left at the library at closing time. However, if a staff member calls a parent/legal guardian, caregiver or the sheriff’s office on behalf of that child, library staff assumes responsibility for remaining with that child until the parent/legal guardian, caregiver or the sheriff’s deputy arrives.
4. Library staff may not drive children to any location, even by request of the parent/legal guardian.
5. Library staff may contact the sheriff’s office when the parent/legal guardian or caregiver for an unattended child cannot be located or if young children are left unattended.

Board approved: August 16, 2007
Updated: September 18, 2013

Volunteer Policy

Volunteer Policy

The Isabelle Hunt Memorial Public Library volunteer program is designed to give community members opportunities to assist the library staff in providing library services to our community. Also, to further the relations between the public library and the community it serves and for volunteers to use their skills.

Volunteers are the library’s best opportunity to provide enhanced services that otherwise could not be provided. Therefore, volunteers shall receive regular recognition for their services so long term commitments are maintained. Volunteers deserve to be and shall be given the respect and courtesy given to paid employees of the library.

Potential volunteers will complete a volunteer application and will visit with the Library Manager or Volunteer Coordinator prior to beginning volunteering at the library. Acceptance of an application is at the Library Manager’s discretion. Volunteers also shall complete library training which may require several sessions.

Volunteers should understand the importance that the library must be neutral on issues that affect our community. While volunteering at the library, a volunteer shall maintain this library’s neutrality. If the volunteer does not, the Library Manager may request the volunteer refrain from service as a library volunteer until such time as the community issue is resolved.

Hours of volunteer service will be arranged with the volunteer and library staff. Volunteers will make an effort to attend all staff meetings arranged by the Library Manager. These meetings are for sharing of information, new procedures, computer training and meeting with fellow volunteers. This meeting is part of the volunteer commitment to the library.

Board approved: May 15, 2008
Board Reviewed: March 12, 2014

Service Animals in the Library Policy

Purpose
The Isabelle Hunt Memorial Public Library recognizes that some patrons with disabilities may have service animals, which are trained to assist or accommodate a person with a physical, sensory, psychiatric, intellectual, or other mental disability. The Isabelle Hunt Memorial Public Library recognizes legal rights under federal and state laws regarding use of service animals. Isabelle Hunt Memorial Public Library also considers the safety and health of all of its patrons, the public and library staff to be of utmost priority.

Policy
No pets or animals other than service animals or service animals in training are allowed inside the library. Owners will be asked to remove their pet.

ADA definition of a service animal
A service animal is any dog that is individually trained to do work or perform tasks for the benefit of an individual with disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.

Other species of animals, whether wild or domestic, trained or untrained, are not considered to be service animals. The work or tasks performed by a service animal must be directly related to the individual’s disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing nonviolent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping individuals with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors.

The crime deterrent effects of an animal’s presence and the provision of emotional support, well-being, comfort, or companionship do not constitute work or tasks and as such do not meet the definition of a service animal.

A public entity or private business shall make reasonable modifications in policies, practices, or procedures to permit the use of a miniature horse as a service animal by an individual with a disability if the miniature horse has been individually trained to do work or perform tasks for the benefit of the individual with a disability subject to an assessment of the type, size, and weight of the miniature horse and whether the facility can accommodate these features. The same provisions that apply to service dogs also apply to miniature horses.
Individuals with disabilities may bring their service animals into all areas of the library where members of the public are normally allowed to go. The library may ask an individual with a disability to remove a service animal from the premises if the animal is not housebroken or if the animal is out of control and the individual does not take effective action to control it. An individual shall use a harness, leash or other tether with their service animal unless either the individual is unable to do so because of a disability or unless the use of a harness, leash, or other tether would interfere with the service animal’s safe, effective performance of work or tasks. In these cases, the service animal must be under the individual’s control through voice control, signals, or other effective means. If a service animal is excluded, the individual with a disability will be offered the opportunity to obtain library services without having the service animal on the premises.

To determine if an animal is a service animal, the library may ask two questions:
1. Is this animal required because of a disability?
2. What work or task has this animal been trained to perform?
These inquires may not be made if the need for the service animal is obvious (e.g., the dog is guiding an individual who is blind or is pulling a person’s wheelchair.) The library may not ask about the nature or extent of an individual’s disability. It also may not require documentation, such as proof that the animal has been certified, trained or licensed as a service animal, or require the animal to wear an identifying vest.

References: ADA Title III Revised Regulations
A.R.S. §11-1024 and A.R.S. §11-1025 Board Approved: September 16, 2015